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We Respect the Privacy of Our Donors, Sponsors, Volunteers, Board Members, and Staff.

The Perth and Smiths Falls District Hospital Foundation (PSFDHF) respects the privacy of our donors, sponsors, volunteers, board members, and staff. We are committed to ensuring that appropriate measures and safeguards are in place to protect specific information that is held for the purpose of the Foundation. We adhere to all legislative requirements with respect to privacy. We do not rent, sell or trade mailing lists.



PSFDHF will ensure that all private information is protected. Information will not be transferred to third parties without the consent (express or implied) of the individual.

Identifying Purpose

We understand that some of the information we hold on donors, sponsors, volunteers, board members, and staff is private, which is why we collect personal information only for the following purposes:

  • To establish and maintain a responsible relationship and provide ongoing service and support.
  • To conduct appropriate screening procedures for those volunteers and staff who may find themselves in a position of trust with the donors of the organization.
  • To develop, enhance, market or provide opportunities consistent with our mission and values
  • To maintain, manage and develop our programs and operations, through statistical review, solicited feedback and support.


Donors, sponsors, volunteers, board members, and staff do have choices and can refuse or withdraw consent for us to keep and use information. They may request that their name be removed from our various lists; they can refuse to provide personal information to us; and they may withdraw consent at any time. In all cases this may limit PSFDHF’s ability to provide appropriate service and support to these individuals.

Limiting Collection

The collection of personal information will be limited to that which is necessary for the purposes identified by the organization. Information will be collected by fair and lawful means.

Limiting Use, Disclosure & Retention

Personal information will not be used or disclosed for purposes other than those for which it was collected, except with the consent of the individual or as required by law. Personal information must be retained only as long as necessary for the fulfilment of those purposes.


At all times, we strive to keep personal information accurate and up-to-date for the purposes identified above.


Personal information will be protected, and/or disposed of, by security safeguards appropriate to the sensitivity of the information. Access to information will be on a “need to know” basis only.


PSFDHF will make readily available to interested parties specific information about its policies and practices relating to the management of personal information.

Individual Access

Upon request, an individual will be informed of the existence, use, and disclosure of his or her personal information and will be given access to that information. An individual will be able to challenge the accuracy and completeness of the information and have it amended as appropriate.

Challenging Compliance

PSFDHF will investigate all privacy complaints and respond appropriately. Complaint procedures will be kept in place and available to all donors, sponsors, volunteers, board members, and staff.

Download the Form

Download and complete the Donation of Publicly Traded Securities Form

Submit Form

Give the completed signed form to your broker or financial advisor

Send Us a Copy

Send a copy (or ask your broker to do this) of the completed signed form to our broker and our Donor Relations Coordinator Sarah Stewart

Generous donors - people like you - help us to maintain the high standard of patient care that we are proud of and expect from our hospital